Google docs vs

In recent years, Microsoft Word and Google Docs have been quietly waging a war for the title of best word processor. While most of us have sầu been using Word for decades lớn draft everything from school essays khổng lồ resumes to important work documents, Google Docs web-based platkhung is a total game changer for editing and sharing documents in the connected age.

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So which is better? That depends entirely on what you need from a word processing program or sản phẩm điện thoại app. Today we’re going lớn cover the benefits and downsides of both Microsoft Word & Google Docs so you have the intel you need to lớn decide for yourself.


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How lớn use & access Microsoft Word & Google Docs

You cannot purchase Microsoft Word as a standalone program.

It comes as part of the Microsoft 365 package (formerly called Office 365), which includes other programs like Microsoft Excel, PowerPoint, Outlook, Onelưu ý, Advertiser, và Access.

Once you purchase this suite, you can only install Word on a select number of computers, depending on the plan cấp độ you choose.

So if you install Word on your desktop, you’ll need to bump up your plan khổng lồ get a copy for your laptop, which can get pricey.

It wasn’t until 2010 that Microsoft finally launched Word Online as part of its Microsoft 365 package.

Though Word Online boasts enough features for casual users, it is not the full version of Word by any means.

Select ribbons & toolbars were removed from the online version khổng lồ help it load & run faster. It offers a more streamlined experience though it leaves others wanting more.

For instance, Word Online isn’t able to handle large or more complex documents và users find it clunkier to lớn work around these bugs than using their regular Word program from the start.

All of that is different with Google.

As an internet-based company, Google Docs started out as a cross-platform word processor that works entirely online.

You don’t have sầu to tải về any software or purchase a suite of programs you don’t want/need khổng lồ use it.

Simply log in to your Google tài khoản from any browser & head over to lớn

That’s it.

Unlike Microsoft Word, which can only be installed on Windows và OS X computers, you can use Google Docs from any computer & browser, including:

WindowsMac OS XLinuxChrome OS

The Google Docs app is available for both iOS và Android devices—but not on Windows-based phones like BlackBerry.

The Word phầm mềm comes pre-installed on Windows Phone devices và as a không tính tiền (very bare) app for iOS và Android.

Our winner: You can access the full version of Google Docs, with all its features, from any browser.

You have khổng lồ purchase the entire Microsoft 365 software package just khổng lồ receive sầu a full version of Word. And the online version of Word lacks certain features which may render it useless for you.


Unlượt thích Microsoft Word, Google Docs is không tính phí khổng lồ use…

Google Docs is free for the average user.

If you want to purchase a “Business” version of G Suite, monthly plans start at $5 per user.

It’s going lớn cost you more khổng lồ get started with Microsoft Word.

You’ll need khổng lồ pay either a:

One-time fee of $149.99Yearly fee of $69.99 / monthly fee of $6.99 (for an install on 1 computer)Yearly fee of $99.99 / monthly fee of $9.99 (to install on up khổng lồ 5 computers)

Business plans are priced differently.

Most of these packages include the desktop versions of all the Office apps & online access for their web-based counterparts.

Our winner: You can’t beat không lấy phí — Google takes the cake here.


… But miễn phí comes with limitations and a laông chồng of control

We know Google Docs is entirely online.

You access your docs online, you write and edit in-browser, và your documents are saved to lớn your online Google Drive sầu cloud.

But what happens when your mạng internet goes out thanks khổng lồ a big thunderstorm?

Or Google’s servers go down right before your huge AM presentation?

Though you can work in Google’s offline mode (after following a series of steps), you can’t normally access the platkhung when Google’s servers are in chaos or when you laông xã Internet.

Google lets you kiểm tra for outages using their G Suite Status Dashboard tool.

At the time of this screenshot, all the Google apps were running without problems:


But when there’s a service outage or reported service disruption, you’ll see a bar lượt thích in this example:


The most commonly reported problems with Google Drive, according khổng lồ Down Detector, include:

Not being able to lớn access files online (53%)Apps (lượt thích Docs & Sheets) not loading (36%)File syncing (10%)

This could cause major găng if you’re unprepared.

You’ll need to download or gmail physical copies of your documents for times you won’t be connected to lớn the mạng internet.

Microsoft may have the upper h& here since you can get your work done in the offline desktop version of Word.

Plus, your Word documents will be saved locally on your computer or device instead of in the cloud so you’re always in control of them.

Our winner: MS Word removes the “what if” factor of relying on Google’s servers and lets you work without an internet connection.


Similar layouts & interface: Google wins on user-friendliness, but Word has tons of features

Seasoned Word vets know there are SO many options & features built inlớn Word that it can be exhausting navigating all the ribbons và toolbars just khổng lồ find the one button you need.

After all, you’ll probably cliông chồng on ribbons lượt thích References, Mailings, & Acrobat, which will replace your toolbar with even more buttons, maybe twice in your whole life.

Google Docs solves that problem by drastically simplifying the layout và toolbar situation khổng lồ create a more user-friendly, easily manageable workspace.

Just check out the differences to lớn see what we mean.

Here’s what Microsoft Word’s ribbon looks lượt thích in both Windows và OS X versions:


Now check out the Google Docs toolbar:


Pretty big difference, right?

Google places all your most frequently used buttons right in your easy-access toolbar. Everything else, lượt thích inserting images or tables, can be found in one of the dropdowns.

With Word, any time you change one of the ribbons, lượt thích if you clicked on Layout, all the buttons in your toolbar change as well.

Though Word does let you customize your toolbar so all your most-used buttons are in reach, narrowing down these options can be overwhelming for anovice or casual users.

The less time you have khổng lồ spkết thúc hunting for the exact tool you want, the quicker your work will be accomplished.

Our winner: An easy-to-use interface doesn’t mean much if the tools you need aren’t available. Choose Google if you need light word processing features; stick to Word if you’re on a more advanced features level.


Google saves the day when it comes to lớn saving your files

Ever forget khổng lồ hit the save sầu button on your Word doc before you đại bại power or accidentally cthua kém out of the program?

Though you’ve crossed your fingers & recovered several Word documents in your lifetime, wouldn’t it be great if you never had to lớn trả lời this terrible nightmare again?

Google Docs not only automatically saves your work every few minutes or so, it also continually saves as you’re working.

This means you can log in on your desktop and see the changes made live sầu from your smartphone at the same time.

Plus, Docs backs up your saved files to lớn Google Drive instead of your local hard drive.

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So Google saves your work — và backs up your work — to give sầu you extra protection should you spill coffee all over your máy tính & wreông xã your hard drive.

Our winner: Google is the automatic save nhân vật you never thought your docs needed.


Comparing document compatibility và file formats

You can use Google Docs to lớn open và edit Microsoft Word documents. You can even download your Google doc as a Word document so it has a standard Word extension (.docx).

But that’s not the only tệp tin format Google Docs will let you export.

You can download your docs with the following extensions: ODT, PDF, RTF, HTML, TXT, EPUB.

However, you can only download your Word Online documents as PDF, ODT, or DOCX files.

And if you want to lớn open a Google doc in Word, you’ll need khổng lồ convert it first.

One area Word has Docs beat is PDFs.

You can open PDFs in Word on your desktop, edit them, and then save sầu them as PDFs again; you can’t vày this in Google Docs.

Our winner: Google gives you more file format compatibility. But Word may be your go-khổng lồ if you require PDF editing.


Collaborate remotely using real-time editing and doc sharing

We live in an ever-connected world, which means many of us have lớn collaborate with teams and coworkers remotely.

Both word processors will let you trachồng the changes made by editors you shared your document with.

While you can download your Word doc & tin nhắn it to lớn others for collaboration, you can invite collaborators directly from your Google doc or send them a links lớn access your document.


When you’re in Google’s “Suggesting” mode, all the edits made are merely suggestions which accompany the highlighted text as comments in the sidebar.

You can choose khổng lồ accept these changes (and they’ll happen in thedoc) or ignore them without harming your original text.

If someone deletes part of your text during editing, Google will strikethrough the text in the document lượt thích this:


Edits made in Word will remove sầu the original text from the document & place it in the sidebar along with the other comments:


You’ll be able khổng lồ read an edited version of your document without your original copy lớn distract you from the final product (unless you cliông xã into lớn the sidebar).

Here’s the best perk about Google Docs: real-time collaboration.

When your recipients cliông xã the links lớn your document, you’ll be able lớn view their name (or anonymous Google-assigned animal avatar) và their unique identifying color in-doc live.

Watch your collaborators mark up your doc or open up the Google Docs messenger feature & chat with each other — right in your document — about the changes you want lớn make together live sầu.

Google will trachồng the changes — along with who was responsible for them và the time they made them — so contributions are always recognized.

You could literally have an entire department working on the same doc together in real-time wherever in the world they happen to lớn be working from.

While you can gmail your documents lớn your collaborators with Word, you can’t actually work together on it at the same time lượt thích you can with Docs.

You can only vị this in Word with the Microsoft 365 online Word app, which isn’t a full version of the program anyway.

Plus, you’ll need an tài khoản or subscription for Word online và your teammates might not have sầu one.

Here’s an interesting study to lớn note:

When Creative sầu Strategies surveyed over 350 college students across the country, they discovered:

12% use Google Docs khổng lồ write papers alone; 80% use Microsoft Word instead78% use Google Docs lớn write papers in a group collaboratively; just 13% use Word for group work

So you may want khổng lồ follow in the footsteps of today’s millennials & use Word for your personal work và Docs for your teamwork.

Our winner: Google Docs shines in collaboration mode with its universal access & real-time editing features.


Is there a better điện thoại candidate?

Google Docs started và lives online so you’ll always have sầu access lớn its full features when you’re signed in on the browser version. Though the điện thoại apps have sầu fewer features, you can still write and edit docs on-the-go without any hiccups.

Since the mobile-based Word phầm mềm isn’t Microsoft’s core business, it’s not as robust or comprehensive as their standalone program or what Google offers their Smartphone users.

While you can insert charts, drawings, & even spreadsheets with the online version of Docs, you don’t have these abilities with Word Online.

di động users will have sầu their documents saved khổng lồ OneDrive sầu, Microsoft’s version of Google Drive, so working remotely is just as secure as when they’re in the office.

Our winner: Google Docs was made for the web và mobile working; MS Word is stronger offline.


Google has more third-party app integrations

Visit the Google Apps Marketplace for add-ons from third parties that fit your and your business’ needs.

Missing something from Word?

Cheông xã the marketplace & see if you can not only replace it, but find a better version.

From label merge tools to lớn automatic tương tác plugins, these apps can be seamlessly integrated with Docs for a fully customizable program.

The most popular add-ons for Google Docs include those that replicate Microsoft Word features, such as:

Microsoft has their own Office Store with integrated third-các buổi tiệc nhỏ apps, but it’s not as stocked with choices.

Additionally, Google Docs works with the other programs in the G Suite. So you can create or access files from your Google programs right from the File thực đơn in Doc:


Each document or tiện ích will open in a separate tab within the browser you’re already working in so you don’t have sầu khổng lồ wait for all those separate programs lớn load on your computer lượt thích you would with Microsoft.

Our winner: MS Word doesn’t need as many add-ons because it’s bursting with features, but Google’s basic skeleton allows for total customization with add-ons you specifically choose.


So are you a loyal Windows fan or a new Google devotee?

Microsoft Word has been the only name worth mentioning in the world of word processors for the last 30 years, but now Google aims to knoông chồng the crown off its head.

With its easy-to-use features cleverly designed for the growing cloud-based workforce, many people find Docs easier to use on a daily basis than Word.

Others in the business realm who rely on Microsoft’s constantly evolving features will be let down by Google’s basic approach và slyên tools offering.

So after assessing the specifics of both companies, you’ll need to lớn decide what’s right for you.

If you have sầu a Gmail tài khoản & take your Chromebook coffee cửa hàng hopping lớn work remotely with your team, Google Docs may be the best choice for your limited hard drive sầu space và high collaboration needs.

But if your business does everything using Microsoft & you have an Outlook gmail, you may not want khổng lồ roông chồng the boat by switching from Word.

We think you should give each program a thử nghiệm run for a week khổng lồ try them out yourself.

You’ll learn which features you can’t live without (& which you could use less of), work out the kinks and quirks between them, và have sầu a solid answer based on your own real-world use.

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If you need help getting started with Microsoft Word or Google Docs, we can point you in the right direction. Take a Word online course to lớn learn the basics or refresh your knowledge, then master the advanced features and become a bomãng cầu fide pro.

Chuyên mục: Chia sẻ